Here at the Getty, hundreds of people — yes really! — are involved in creating an exhibition. From the curators who research the show to the security officers who protect visitors and the art, it’s a huge team effort.
I wanted to know all of the ins-and-outs of organizing an exhibition, and what role each department plays in bringing a show to life. So I asked! Here’s what I learned from members of four key groups — curators, conservators, registrars, and exhibition coordinators — about planning the Museum’s latest exhibition, Noir: The Romance of Black in 19th-Century French Drawings and Paintings.
Curatorial: Cracking a Mystery
It began with a landscape drawing by 19th-century French artist Maxime LaLanne.
“There was [a lot] to find about this seemingly conservative drawing,” Lee Hendrix, senior curator of drawings, told me. “Technically, it had a lot in common with some more avant-garde drawings by artists like Gustave Courbet and Odilon Redon.”
After deciding that black-media drawings deserved more attention, Lee told me, “We began to pull up all of these drawings from our collection and look at them under the microscope in the conservator’s lab. We saw that there were many different kinds of black media being employed, and that a whole range of techniques were used for working it. We began to see that there was much more than meets the eye. And with that, we decided to develop an exhibition on this subject.”
The exhibition eventually expanded to include both drawings and prints, as Lee quickly discovered that these two mediums were inseparable in this time period. Many artists creating black media drawings were also creating what came to be known as “artist prints,” with the same subject matter involved in both mediums.
Conservation: Up Close with Artists and Their Materials
Conservators in the Museum’s Department of Paper Conservation began serious preparations for Noir over a year ago. They began by looking closely at the drawings — often under a microscope — to determine specific materials and techniques used by the artists.
Conservators Nancy Yocco and Michelle Sullivan not only studied the artworks in depth, but also read a lot about 19th-century French drawings. “We want to know who [each artist’s] teacher is, where he came from, and the body of his work. That prepares us to put whatever object comes before us in context,” Nancy told me.
Conservators also “learned by doing” by mocking up didactic materials to determine what types of black media were used in these works (over 20 distinctive kinds of charcoals, crayons, and chalks!). By closely examining the materials of each drawing or print, Nancy and Michelle were able to distinguish individual artists’ techniques. “No two drawings are the same,” says Michelle. Nancy added, “We spend time with each object to try and understand it. It’s all very considered.”
The exhibition itself will feature a strong conservation aspect so viewers can understand the works from both an artistic and a material standpoint.
Registrar: Wrangling Jet-Setting Artworks
The Registrar’s Office makes sure that all of the art going in and out of the Getty is safe, secure, and ready for travel. Working closely with the curators and the exhibition coordinator, registrars began working on Noir over a year ago.
After receiving the curator’s final objects list, registrars process and send out letters to multiple lenders requesting loans for the exhibition. While facilitating the loans can sometimes lead to many back-and-forth emails between organizations, exhibitions registrar Kanoko Sasao says the loan process for Noir was “pretty straightforward,” as most of the loans were from private collections that have been onsite at the Museum for quite some time, or from local museums. (Compare this to the recent Power and Pathos sculpture exhibition at the Getty, which had nearly 35 lenders from all over the world!)
Registrars also collaborate with conservation staff to ensure that packing specifications are up to the highest standards and all artworks are stable enough to travel. Once the art safely arrives at the Museum, the art preparators (“preps”)—professionals trained in safely handling multiple types of artwork, from massive sculptures to delicate drawings—install the art on the gallery walls.
While registrars often work behind the scenes and process a lot of paperwork, there’s never a dull moment. For Kanoko, “It’s all exciting. I love working on exhibitions. After all the paperwork, loan negotiations, budgeting, proofing, data, and arranging the insurance and shipment for the artworks—my exciting moment is when the actual loans arrive, and after looking at thumbnail images of the objects, you finally get to see them in their full glory.”
Exhibitions: Putting the Puzzle Together
If all of these departments are puzzle pieces that come together to form an exhibition, the exhibition coordinators are the puzzle-solvers, making sure all of the pieces are put in the right place at the right time. They collaborate with all involved departments to make every piece of an exhibition happen.
“It’s a lot of meetings,” says Susan McGinty, the exhibition coordinator for Noir. It begins with a budget meeting, where curators propose potential exhibitions at least a year in advance. Once the show is approved, the exhibition coordinator creates a detailed schedule for each department involved in the show.
Later on there’s the design meeting, where the look and content of the exhibition is presented to the Museum director. Things like floor plans, paint colors, installation plans, and promotional materials are discussed at this time, to be finalized later after being reviewed by curators, educators, registrars, and many others.
For Noir, additional meetings were necessary to bring together didactic cases, something curators and conservators are especially excited about. These cases contain samples of the types of materials artists used in their works, and allows viewers to “be on the inside” of the artists’ technical processes.
Once all of the materials are ready to go — the art, wall labels, promotional materials, video/multimedia installations, and the hundred other things that make up an exhibition — the art preps, curators, conservators, registrars, and exhibition coordinators gather for the art installation, which can take anywhere from 2-3 weeks.
As Susan says: “Everybody does what they need to do, and the show opens!”
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